Paperless conference system as a new type of interactive meeting system has received widespread attention and recognition since its launch. It is based on the mobile internet, replacing the paper elements in the traditional meeting process with a new meeting mode. It integrates various information technologies into all aspects of the meeting and throughout the entire process by digitizing key information and media. The paperless meeting system includes functions such as meeting discussions, voting, and simultaneous interpretation equipment, providing efficient and convenient communication and exchange methods for meetings.
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The paperless conference system can greatly save the time of meeting participants. In traditional meetings, archiving, organizing, and searching for paper documents takes a lot of time. The paperless conference system digitizes and stores all documents in a central repository, making document retrieval more convenient and efficient.
Through the digital document management system, meeting participants can simply click a button to find the documents they need, without the need to spend time searching for specific files in hidden folders.
Paper occupies a lot of space, including filing cabinets, books, and bookshelves. Paper documents continue to accumulate, leading to space shortage issues. In contrast, the paperless conference system stores all documents in a local server or cloud storage, greatly saving storage space.
At the same time, a paperless office can handle more paperwork in the same amount of time compared to a traditional office, maximizing space utilization.
The digital processing approach of the paperless conference system can improve work efficiency, thus saving money. Compared to traditional meetings, a paperless office can complete more paperwork in the same amount of time, thereby reducing the use of paper, printers, ink, postage, and the cost of leasing office space for document storage.
In addition, saved employee time becomes even more valuable for tasks such as regulatory audits and expense reimbursements.
The paperless conference system is equipped with document management software, making document storage simple and easy. This software can easily compile digital documents through scanners or capture and import various file types using cameras on mobile phones or tablets. Moreover, many popular applications are integrated with the document management system, and using plugins, documents can be quickly archived into content management systems.
This method of information transmission improves work efficiency and reduces the risk of document loss.
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The advanced security features of document management software ensure the security of documents in the paperless conference system. Traditional paper documents are difficult to track and are prone to loss, misfiling, or destruction. Document management software can monitor the access, printing, and copying of sensitive documents, providing higher security.
In addition, document management software supports electronic signatures, editing confidential information, and creating audit trails, further enhancing document confidentiality and security.
GONSIN's paperless conference system, with its digital, convenient, and efficient features, enhances meeting efficiency, saves resources, and ensures security. It will lead the trend of green and environmentally friendly meetings and provide comprehensive support for meetings.
The entire paperless conference system is connected to each device by a control bus. The color touch screen accepts the control requirements issued by the operator, and then sends control commands to each extended control device and the controlled device through various control interfaces. All control functions are performed through a dedicated system. It is programmed by software, and the specific control can be realized through the color LCD touch screen. Its operation interface is intuitive and easy to understand according to the actual requirements of users.
In order to meet the needs of many functions such as emergency command, remote command, and dispatch of the Municipal Environmental Protection Bureau. We recommend building sound reinforcement system, automatic camera tracking system, matrix switching system, central control system, etc. in the command hall; at the same time, reserve various basic supports and application systems (including environmental information monitoring system, sewage discharge environmental image monitoring system, emergency Communication scheduling system, video conference system, etc.) and the interface of the command hall for future integration.
Sound reinforcement system design usually starts with sound field design, because sound field design is the basis for satisfying system functions and sound effects. Due to the rapid development of computer technology, it is now possible to use specialized acoustic software tools for calculations to obtain sound field designs that meet expected requirements. After the speaker system is determined, the calculation of the driving power of the power amplifier and the determination of the driving signal path can be carried out; then the signal processing scheme and the selection of the audio processor can be further determined according to the distribution scheme of the driving power.
1. Confidentiality
With the continuous acceleration of the national informatization process, the problem of information security has become more and more prominent, which has attracted widespread attention from all walks of life. In the process of printing, copying, and binding traditional paper conference documents, there are many intermediate links, which brings many unforeseen risks to the confidential conference. The paperless meeting system can fundamentally eliminate various hidden dangers brought by traditional methods.
2. Security
The external data is stored in a designated area and is isolated from the operating system. After the meeting, the meeting documents are completely cleared, and the confidential meeting documents are completely shredded in the system. Moreover, every time the system restarts, the conference system will return to its original state.
3. Cost saving
In the army, government agencies, scientific research institutions, and various enterprises and institutions, there are many meetings of various types every year, the paper consumption of meeting materials is large, the cost of printing materials and other materials is high, and the manpower and time consumption is large, which not only increases the cost but also is not suitable for the development of the information age is not commensurate with the construction of an efficient, energy-saving and environmentally friendly society. Under such circumstances, going paperless can not only greatly improve work efficiency, but also have far-reaching significance for environmental protection and energy conservation.
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